Catholic Parish

Parish Meeting Minutes

MINUTES FOR THE PARISH MEETING HELD ON TUESDAY 18th JULY 2017

PRESENT: Fr Peter, Elaine Hook, Dee and Peter Avery, Shelley Cornish, Steph Blackburn, Paula Thornton, Angela Unter, Bernadette Burke, Fiona Clayton, Ian Butler and Jenny Barrow
 
1. OPENING PRAYER: Fr Peter opened the meeting with prayer.
 
2. APOLOGIES: Anne and Tony Law, Ana Wild, Margaret Holme
 
3. MINUTES FROM THE LAST MEETING and ACTIONS UPDATE:
Shelley enquired about the date for the Christmas Fayre as they would like to fix a date for the Cocktails/Mocktails evening. The dates being considered for the Christmas Fayre are 18th November or 9th December. Shelley reported that she had spoken to people who regularly attend the 5.30 p.m. mass on Sunday to find out how they felt about attending other masses if it were necessary to reduce the number of weekend masses. Although people were reluctant to forego their chosen mass time, it appeared that most would understand. This was discussed further under Planning – Summer arrangements, but it was agreed that during August this will be a quiet mass with no singing. Attendance numbers will be reviewed at the beginning of 2018.
 
4. MATTERS NOT ON THE AGENDA: none
 
5. REVIEW:
 
First Communion Celebration Mass – this was held at the end of June. Steph reported that it was a lovely mass and the flowers were beautiful. The children had responded well and the parents had been very supportive.
 
Pentecost Workshop and Pentecost Sunday – the workshop was good but attendance was down probably due to it being the last Sunday of half term. Sunday morning had been rather chaotic, due also to half term. The youth group had prepared a beautiful mass. It was noted that several new servers had come from the first communion group.
 
Summer fayre – Proceeds will be shared between the school and the parish, which amounts to £1,131 each. It was noted that expenses had been higher than in previous years.
 
Pimms & Proms – This event had raised £1,273 and had been a good night. Letters of thanks were sent to the bishop, to the band and to Rachael and Simon Garrett-Tuffney. It was noted that attendance was probably adversely affected by the event coinciding with the St Simon Stock 50th anniversary. It had been suggested that maybe the Pimms could be dropped, but it was agreed that it was better left as it is.
 
6. PLANNING: 
 
Survive-Miva Appeal Date – It was agreed that the speaker be asked to come on the weekend of 3rd/4th March which is the third weekend in Lent. It was agreed that half the Lenten alms be given to this charity.
 
Deanery and Parish Summer Arrangements – Fr Peter had met with the deacons from Maidstone parish and discussed the arrangements for covering the hospital chaplaincy. The deacons will continue to have mobile phones for initial contact. As acting dean, Fr Peter will be required to cover for any priest in the deanery in case of emergency and he therefore needs to be able to rely on eucharistic ministers to be available to hold a communion service in lieu of mass if the need arises (in particular the 5 p.m. mass on Saturday). Fr Peter said he would find out more on Sunday about what will be required with the other priests. He said that he continued to keep in mind the possibility of having a deacon in this parish. It was agreed that Peter Avery will send an email to eucharistic ministers asking them to attend a meeting next Tuesday evening to discuss arrangements for covering the Saturday evening mass if necessary. He will speak to the office about updating the answerphone message and remind them about liaising with Gillian Cornish about cleaning in the holidays. Action – Peter Avery
Fr Peter will put a note in the newsletter to let everyone know that the office will be manned only on Mondays and Wednesday. He will include a list of weekend (and Feast of the Assumption) mass intentions for the summer and any changes will be emailed each week in a reduced communication. Action - Fr Peter
It was noted that any eucharistic minister doing a communion service will need to get a key to the church and will therefore have to arrange to do that on a day when there is someone in the office.
Fr Peter said that he could do with some help emptying the bins. It was agreed to ask Eileen Scholes to check with people on tea duty and Shelley said she’d speak to Andrew about it. Action – Shelley Cornish
 
7. REPORTS:
 
Fundraising – The Kings Hill area group are holding their sponsored walk on Saturday and Maria Abbott will do a craft fair in November. Claire Stockley had suggested selling Christmas puddings and she had been expected to present a business case to the meeting for approval as this would entail paying for puddings in advance. It was agreed that the Cocktails/Mocktails evening be held on Friday 8th December – Shelley will check that the bishop’s house is available for this event. Action – Shelley Cornish
Elaine will send out an email in September with an update on fundraising and the state of the accounts and is planning to use photos so as to make this an interesting and eye catching report. Ian Butler is putting together the accounts information. Elaine will also prepare an illustration of the progress in fundraising – one each for the church porch and the stable block. Fr Peter suggested she contact Sam Vloothuis for assistance with designing this. Action – Elaine Hook
Paula is putting together a list of proposed fundraising activities, asking for volunteers to help. She will go in to the pre-school to speak to the leaders about further fundraising. Action – Paula Thornton
 
Building & Maintenance – No report. Peter noted that new CCTV and lighting has been installed at the front door of the priest’s house. The work wasdone by Simon Garrett-Tuffney – he only charged for the materials. Fr Peter expressed thanks for this work. Peter Avery noted that some tasks had been undertaken by some Donate8 volunteers. He reported that there is a problem with the fire alarm and he agreed to pass it to Elaine to find someone to deal with it. Action – Peter / Elaine
It was agreed that someone should be appointed to look after building and maintenance – this will be on the agenda for the September meeting. Action – Elaine Hook
 
Finance – Ian reported that at present the parish is solvent. Elaine thanked him for his work.
 
Pre-School – The last day of term will be Monday 24th. They had a sports day and visited the Museum of Kent Life. £140 had been raised from photos for the building fund. Fiona’s 3 peak challenge had raised approximately £700. Fiona said they would provide a list of proposed fundraising events for the new school year. Unfortunately they still do not have all parents’ email addresses.
 
DPC – see under Planning – Deanery and Parish Summer Arrangements
 
Health & Safety – no report
 
Catechists – Steph reported that a schedule had been prepared for next year.
 
CTIM (Malling) – In Margaret’s absence Jenny reported that the next meeting will be on Thursday 12th October.
 
(Snodland) – Fr Peter reported that the open air service at the carnival had been held on the grass area as the pavilion had not been unlocked as planned.
 
School – Chris Trim is the eucharistic minister for school. The leavers’ mass will be held tomorrow. Shelley said that the organisers of West Malling Music Festival (Music for Malling) had expressed disappointment that the school hadn’t taken part recently as they were the shining light at the Festival for a number of years.
 
Safeguarding – no report
 
Mother Teresa Group – Dee reported that there is a notice in the newsletter. Although she and Jenny will no longer organise the group after Christmas, collecting shoeboxes will continue as a parish activity. Elaine thanked Dee and Jenny for all they had done.
 
Children’s Liturgy – Steph reported that this is going well and they are holding a meeting tomorrow.
 
Youth Groups – Paula reported that they had had a great It’s a Knockout event.
 
Baby & Toddler Group – This is going well and some are being trained to take over leadership.
 
Area Groups – The Larkfield group had a good get together last week. The Kings Hill group are planning a barbecue in August. So far the Kings Hill group have raised over £50 in sponsorship for their walk on Saturday.
 
Donate 8 – Sally and Adrian had sent a report in which they explained that they had obtained feedback from both volunteers and group leaders. As a result of this feedback, they had circulated information about the scheme and how it works to group leaders in case any of them were new and in need of guidance. Some feedback had highlighted the need to be more specific about tasks. They appealed to group leaders to inform them of what help is required so that the board in the church porch can be regularly updated. There have been 14 new volunteers since March which shows that there is commitment from parishioners to be involved in their community. Elaine said she’d speak to Sally and Adrian and suggest that in future group leaders be asked to confirm that a volunteer referred to them had been contacted. Action - Elaine
There was some discussion regarding items on the parish website and it was suggested that Steph speak to Karen in the office about updating information. Action - Steph
 
8. A O B: None
 
9. The meeting closed with a prayer.
 
ACTION POINTS:
 
1. Send an email to Eucharistic Ministers asking them to attend a meeting next Tuesday evening re covering the Saturday evening mass if necessary. Speak to the office about updating the answerphone message and remind them about liaising with Gillian Cornish. Peter
 
2. Note in the newsletter re reduced office hours during summer and a list of weekend (and Feast of the Assumption) mass intentions for the summer. Fr Peter
 
3. Speak to Andrew about bins and contact Eileen Scholes about those doing tea duty. Shelley
 
4. Check that the bishop’s house is available for Cocktails/Mocktails evening, 8th December. Shelley
 
5. Report on current fundraising position and accounts to be emailed to everyone and fresh illustration of the progress in fundraising for the church porch and the stable block. Elaine
 
6. List of proposed fundraising activities, asking for volunteers to help to be emailed to everyone. Paula
 
7. Paula will go in to the pre-school to speak to the leaders about further fundraising. Paula
 
8. Problem with the fire alarm to be dealt with. Peter / Elaine
 
9. Someone to be appointed to look after building and maintenance – on the agenda for the September meeting. Elaine
 
10. Elaine to suggest to Sally and Adrian that group leaders be asked to confirm that a volunteer referred to them had been contacted. Elaine
 
11. Ask Karen in office about updating information on website. Steph
 
Next Meeting will be held on Wednesday 13th September ...
 

 

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